OneDrive Sync

This feature allows you to display files stored in Microsoft OneDrive on your Smartsign screens.

This makes it easy to show presentations, images, videos, and other shared files directly in Smartsign and keep them updated from OneDrive.

How it works

When you add a file from OneDrive, Smartsign creates a synchronized media item in the Media Library that is linked to the original file in your OneDrive account.

Smartsign periodically checks the source file in OneDrive for updates. If the file has changed, the updated version is automatically synchronized to Smartsign and distributed to the screens where the media is scheduled.

This allows you to update content directly in OneDrive without needing to upload the file again in Smartsign.

note

Limitation

The maximum update frequency is once per hour. Changes made in OneDrive may take up to one hour before they are reflected on your screens.

Requirements

To use the feature, you need:

• A Microsoft account with access to OneDrive.
• Permission to access the files that will be synchronized. You select individual files; folders are not synchronized.
• Administrator approval for the Smartsign OneDrive Sync application.
• Permission to add media to the folder, and the Upload from OneDrive permission in your user profile. This permission is not part of the standard user profiles of a new site. If you don't see OneDrive under Add media, contact Smartsign support to turn it on.
• Smartsign Cloud. OneDrive Sync is not available for on premise installations.

note

Both work or school accounts and personal Microsoft accounts can be used. With a work or school account you can also pick files from SharePoint sites, and the administrator approval applies to your organization. With a personal account, Smartsign shows its own OneDrive browser instead of the Microsoft file picker.

Add OneDrive media to Media Library

Follow these steps to add and sync a file from OneDrive to your Media Library:

• Go to media library and create a folder for the synced files.
• Open folder, select Add media and then More.
• Under Content platforms, select OneDrive.
• Select Add from OneDrive.
• Authenticate with your Microsoft account.
  
• The first time you authenticate, you may need to allow pop-ups in your web browser.

info

To allow pop-ups in most browsers, click the lock or alert icon on the right side of the address bar and select Always allow, or open Site Settings to manage pop-up permissions.

• After authentication, browse and select one or more files you want to use from OneDrive. You can select up to 50 files at a time.
• Select Synchronize to keep the files linked to OneDrive, or Save copy to import a copy that is not updated when the file changes.
• Once the sync is complete, you can book the content on your screens. Changes made to the file in OneDrive will automatically be reflected on your screens after the next synchronization.
• The file details show which sync source is used.

tip

Turn on Show in media library menu under More to add OneDrive directly to the Add media menu. You can also add OneDrive files from Add media when you edit a booking playlist or a template.

Manage synchronized files

• To synchronize a file right away, open the options menu on the media item and select Synchronize.
• To see when a file was last synchronized, hover over Sync in the Info tab of the media item. Sync errors are shown there too, for example when the file has been deleted or moved to the trash.
• While a file is synchronized, you can't rename or replace it in Smartsign. If you rename the file in OneDrive, the media item gets the new name.
• If you delete the file in OneDrive, synchronization stops and the media item keeps its last version.
• To stop synchronizing, select the sync icon next to Sync in the Info tab, and then Remove sync. The media item stays in the Media Library.

Permissions required

Smartsign OneDrive Sync, Application (client) ID : f1f9ae1e-fc86-4af3-89fc-95d63c8b4a13

Permission	Type	Microsoft description	Used for
Files.Read.All	Delegated	Read all files that user can access	Allows the app to read all files you can access
offline_access	Delegated	Maintain access to data you have given it access to	Allows the app to see and update the data you gave it access
Sites.Read.All	Delegated	Read items in all site collections	Allows the app to read files and list items in site collections on your behalf
User.Read	Delegated	Sign in and read user profile	Sign-in to the app, allows the app to read the profile of the signed-in user